Outlook currently checks for new emails with intervals of 30 minutes which doesn’t really work for me.
- Outlook For Mac Free Download
- Outlook Mac Not Syncing
- Outlook For Mac Sync Error
- Outlook For Mac Sync Frequency Distribution
- Outlook For Mac Sync Frequency Chart
I’d like to increase this frequency to every 5 minutes but I can’t find out how to do it. I’ve check about everywhere in my Account Settings and went through many options as well.
Where can I set how often Outlook should look for new messages?
The option is still there but granted; You kinda need to know that it exists in order to find it since Outlook 2010.
Jan 27, 2020 Are you using GSuite Sync to sync Gmail and Outlook? I know on our Windows PC's we have to set the limit to more than 1GB to about 4GB to have more mail sync. This is because the PST can only be so big in Outlook (we use an older version 2007). Normally after changing the limit and forcing Outlook to Send/Receive it will pull all the other emails. Apr 20, 2021 This tool resets customization that you've made to Outlook from the Outlook menu Preferences. It also restores Outlook window size and position settings. Set Default Mail App. This tool lets you choose Outlook for Mac as your default mail application. Then Outlook opens a new email whenever you click on a mailto: link in an email or website. As a result of this upgrade, Outlook for Mac will now use the server-roamed list of calendars. Upgrade Experience. View free/busy calendars in Mac. Preparing for change. On October 17th, we will to slowly roll out these improvements to Insider Insiders customers, and the initial release will be a small percentage of Outlook for.
May 04, 2016 For example, if you need Microsoft Outlook scheduling automatic send/receive every hour, just enter 60 in the box. It’s optional to check the option of Schedule an automatic send/receive every x minutes in the When Outlook is Offline section, and enter a send/receive interval time in the box. Click the Close button to exit this dialog box. On the Outlook menu, click Preferences. Under Personal Settings, click Notifications & Sounds. Under Sounds, click the Sound set menu, and then select a sound set.
There are 3 “easy” ways of accessing this option;
- Keyboard shortcut
CTRL+ALT+S (works for all Outlook versions) - Options menu
File-> Options-> section Advanced-> button Send/Receive… - Ribbon
tab Send/Receive-> button Send/Receive Groups-> Define Send/Receive Groups…
Note: An overview of the locations for the most common Outlook options across versions can be found in the guide; Where can I find…?
What to set the automatic send/receive frequency to
Don’t set the automatic send/receive interval too short or you could end up endlessly polling the mail server, Send/Receive errors and sometimes even duplicates.
If you only have 1 account, do not set it too check more often than once every 5 minutes. For 2 or 3 accounts, every 10 minutes would be recommended. From there, add 5 minutes for every 2-3 accounts that you add until you reach 30 minutes.
Note: This option does not affect Exchange accounts as Cached Exchange Mode uses a different send/receive mechanism which is near instant. However, the Offline send/receive interval does apply to Exchange accounts when you set Outlook to Work Offline.
By default Outlook checks for new messages every 30 minutes.
Separate send/receive intervals can be set for online and offline mode.
Summary
Outlook For Mac Free Download
This article describes some useful tools for Microsoft Outlook for Mac.
Outlook Mac Not Syncing
More information
Outlook Search Repair
The Outlook Search Repair tool repairs search results within Outlook.
Important
Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.
Choose Apple menu, then System Preferences, and then Spotlight.
Select the Privacy tab.
In Finder:
On the Go menu, select Go to Folder...
Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:
~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/
Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder from the Privacy tab, and Spotlight will re-index the folder.
You must perform this step for any additional profile folders you have.
See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.
When to use the tool
Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.
How to use the tool
Download and open the Outlook Search Repair tool.
Follow the instructions.
Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.
Select Reindex.
Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.
Exit the Outlook Search Repair tool when you receive the following message after the repair is completed:
Done! Reindexing has completed!
OutlookResetPreferences
The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.
When to use the tool
Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.
Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.
How to use the tool
- Download and open the Outlook Reset Preferences tool.
- Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
- Exit the Outlook Reset Preferences tool.
SetDefaultMailApp
The Default Mail Application tool lets you easily make Outlook the default mail application.
Outlook For Mac Sync Error
When to use the tool
Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.
How to use the tool
- Download and open the Default Mail Application tool.
- In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
- Exit the Default Mail Application tool.
ResetRecentAddresses
The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.
Outlook For Mac Sync Frequency Distribution
When to use the tool
When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.
How to use the tool
Outlook For Mac Sync Frequency Chart
- Download and open the ResetRecentAddresses tool.
- Click the Reset Now! button.
- Exit the Reset Outlook Recent Addresses tool.